Camps, sign-ups and payment

Fill camps with less admin, clearer payment and fewer last-minute surprises.

FlexCademy gives each camp a clean public flow. Families can see the dates, times, location, meals, what to bring and the price, then sign up in minutes. Owners see who applied, who paid, who is confirmed, who is still pending and who should move from the waitlist into a free spot.

Public camp sign-up Payment-led confirmation Waitlist and manual owner control

Fill camps with less admin, clearer payment and fewer last-minute surprises.

Feature focus

01

Public camp pages that are easy to understand

Each camp can have its own public page, and academies can also present multiple camps on one landing page. Families see the practical details before they apply, so sign-up feels simple instead of improvised.

Included

Show dates, daily hours, location, meal info and what to bring

Included

Publish one clean public link for a camp, or list multiple camps on a landing page

Included

Let players and parents sign up without staff hand-holding

Included

Support new accounts, existing users and parent-child registration flows

02

Ask the questions that matter to this camp

Camps often need more than a name and email. FlexCademy lets you add camp-specific yes-no questions, one per line, and gives families a place to share the details your coaches actually need.

Included

Ask camp-specific yes-no questions one line at a time

Included

Cover photo consent, coach transport, damage responsibility, health information and TC club membership

Included

Give parents a notes field for allergies, medication, injuries, special needs or anything coaches should know

Included

Keep answers and notes visible for owners alongside the application

03

Payment decides who is really in

Filling the form is not the same as securing the place. After the application, families go straight to the invoice and payment, so your academy can move from interest to real commitment faster.

Included

Send families straight to payment after the camp application

Included

Keep unpaid applications clearly separate from confirmed ones

Included

Treat payment as the moment a place is secured

Included

If the camp is full, let later applicants join the waitlist instead of creating confusion

04

Owners stay in control of every place

Not every camp place follows the standard path. Sometimes an owner wants to add a player manually, charge a different price or grant a free place. FlexCademy supports that without breaking the flow.

Included

Add existing students manually from the owner side

Included

Set a special price for one student when needed

Included

Set the price to zero and grant a free camp place

Included

Create the invoice immediately so status stays clear from the start

05

Capacity, invitations and follow-up without chasing

Camps need promotion before they start and clarity once spots begin to fill. FlexCademy helps with both.

Included

Invite students from selected locations or simply share the public camp link

Included

Set a maximum number of participants so capacity stays visible

Included

Show equipment to bring and meal inclusion before families apply

Included

Notify the next waitlisted family if a confirmed student is removed

Promote Camps, Seasons and Products with ease

Screenshot

Video placeholder

Contextual explainer clip

Video

Replace with a short founder-led walkthrough or customer story.

Plain language

What this means in real life

Your camp stops living in scattered messages. Families know how to join, pay and what to expect. You know who is really in.

Book a demo

Want to see your next camp flow live?

Bring your current camp sign-up, your special cases and your waitlist headache to the demo. We will show you a cleaner way to run it.

Book a live demo See pricing