Seasons, sign-ups and group formation

Run a whole season without losing track of a single player.

FlexCademy gives your academy one clear season flow. Publish the season, let players or parents sign up on their own, build groups with real visibility over level, age, availability and courts, then invoice only what should be invoiced. No forgotten players. No double billing. No WhatsApp guessing about whether training is on.

Self-service season sign-up Group formation with real visibility Clear schedules, holidays and days off

Run a whole season without losing track of a single player.

Feature focus

01

Public season sign-up that feels clear to families

Each season gets its own public page with dates, locations and the real weekly training windows. Parents and players can sign up themselves instead of sending another long message to the academy office.

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Show season dates, locations and weekly opening windows before anyone applies

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Let players choose preferred locations, weekly frequency and actual availability

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Keep levels inside the flow, with academy-defined levels and a levels-explained step

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Add multilingual welcome text, terms and custom questions for families

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Support new registrations, existing student applications and parent-child account flows

02

Season setup that matches the way academies really price

Some academies want to publish a price range up front. Some want the final season price to reflect the real group size. FlexCademy supports both, without turning pricing into a spreadsheet exercise.

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Set prepaid or non-prepaid seasons

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Show price from and price until on the season

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Include club membership in the price when needed

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Set final prices by actual group size before issuing season invoices

03

Group formation that gives owners the full picture

This is where seasons usually become messy. FlexCademy keeps the board practical. You see the season by location, day, time and allowed court, while student context stays close at hand.

Included

Build groups on a visual court-and-time board based on real season working hours

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Limit which courts can be used on each day, per location, for cleaner planning

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See level badges, age markers, requested weekly frequency and how many groups a player already has

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Search across all students when needed, not just the current applicant list

04

No one gets left out, and no one gets invoiced twice

Seasons, groups and invoices stay connected. That means the academy can see who applied, who got a place, who still needs attention and who has already been billed.

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Keep every application attached to the season, not in a side spreadsheet

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Add existing students into a season or create new students directly from the season view

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Review only students who actually need season invoices

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If a player moves groups, invoice added groups without charging the move twice

05

Players and parents know when training happens

Once groups are ready, FlexCademy helps you send a clear season schedule. Families see their training days, times, courts and any holiday closures that affect the season, so trainers do not have to answer the same question again and again.

Included

Send multilingual season schedule emails per location, with a test email first if you want it

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Include courts, trainer names, contact details and group size when your academy wants that detail

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Show holidays and days off that affect the season schedule

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Let students edit their application until the deadline, with confirmation email and a clear history of what they asked for

Promote Camps, Seasons and Products with ease

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What this changes for the owner

One season link for families. One place for applications. One clear board for group formation. One safe path to schedules and invoices.

Book a demo

Want to see your next season inside FlexCademy?

Bring your current sign-up flow, your pricing logic and your group formation headache to the demo. We will show you a calmer way to run it.

Book a live demo See pricing