01
Work from actual season registrations
The sidebar starts with season applications at that location, so you see the players you really need to place.
Group formation and season setup
Turn registrations into workable groups without losing the week in Excel.
FlexCademy gives head coaches a live group formation board for the real work: matching players, courts, trainers and notes until the schedule actually works. Drag students in, assign trainers, adjust time, split groups, search the whole academy and keep the season moving from sign-up to published schedule.
Drag players straight into groups
See availability before you place them
Export and email the finished schedule
Group formation board
The season board shows who still needs a place, not just who applied
Open one location and season, pull in players and trainers from the sidebar, and shape workable groups on the board.
Sidebar
Students and trainers ready to drag
Search, compare availability and place people fast.
Open slot
Drop students to form a group
Empty courts become real groups in one move.
Control tools
Time, courts, split, delete
Adjust the group without rebuilding it.
Finish line
Export and inform families
The board leads straight into clear schedule communication.
Start with real academy input
The board is only useful if the input is useful.
FlexCademy pulls the season context close, so you are forming groups from reality, not memory.
02
Hover and see when a player or trainer fits
Availability highlights across the board make it easier to place people where they can actually train.
03
Keep special requests and coach notes close
Open application details or season notes before you place a player who needs a specific court, trainer or rhythm.
04
See who still needs a group and who already has one
Counts in the sidebar help you see who requested more sessions and who is already placed.
Build groups by dragging, not rewriting
Move faster when the board understands tennis logic.
The group formation screen is built around day, time and court, because that is how the real decision gets made.
01
Create a new group by dropping into an open slot
Drag a player or trainer into an empty court slot and FlexCademy creates the group right there, instead of sending you to another form first.
02
Add and remove students or trainers without losing flow
Move people between groups, remove them with one click, and refresh the sidebar so the remaining work stays visible.
03
Edit the group shape instead of starting over
Once a group exists, you can adjust the parts that changed: time, duration, courts, split point or delete if the idea no longer works.
04
Keep one board per season and location
Open the exact season and location you are building, then stay inside that context until the schedule is ready to send.
The sidebar does real work
One side panel can replace a lot of back-and-forth.
The left sidebar is where most group formation tools start. It is not just a list of names. It is your live pool of players, trainers and decisions still to be made.
Search the season or open the whole academy
Use the normal season list, or switch on show all students to search the wider academy and pull in the right player when reality changes.
Flip between students and trainers in one click
You do not need a second planning screen to assign coaches. Switch tabs, check availability and drag the trainer where needed.
Open application details before you commit
View the original application, notes and status inside a popup so you do not place a player blind.
Add new students when the search comes up empty
If a player is missing, the board links straight to adding them instead of forcing another manual workaround.
Finish the season cleanly
Getting the groups right is only half the job.
Once the groups are workable, FlexCademy helps you review the picture, export it and tell families what changed.
- Open a compressed overview popup when you want the whole schedule in one tighter view
- Export the group formation plan to Excel for sharing or final checking
- Send schedule emails to all affected students with an optional intro note
- Move from group formation into scheduling without re-entering the same data
Keep exceptions visible before they turn into mistakes
Some players disappear for a week. Some need a temporary move. Some groups need a court change. FlexCademy keeps those exceptions close to the board.
Temporary exclusions can be opened from the group sidebar
Future absences stay visible while you plan
Court assignment popups keep multi-court groups manageable
Delete and split controls make it safer to clean up half-finished ideas
For the owner
What this changes for the owner
You stop building the season in fragments. Applications, availability, groups and final schedule all stay in one practical flow.
Keep the next step obvious
Group formation works best when the next screens are already connected.
Once groups are formed, the next pressure is usually weekly scheduling, trainer clarity and season communication.
01
Scheduling
Move from season groups into weekly, daily and academy views without rebuilding the week.
Explore all features
02
Seasons
Keep registrations, deadlines and billing logic connected to the same season.
Explore all features
03
Trainer app
Give trainers the schedule and attendance workflow that follows your plan.
Explore all features
Book a demo
Want to see your own season on this board?
Bring your registrations, your tricky player notes and your biggest group formation headache. We will work through it live.